RAD Writing & Mavguard Magazine's Privacy Policy

Introduction:

  • RAD Writing is fully committed to the privacy of our users, customers, and subscriber’s data. Our privacy policy describes how and where we are acting as a controller of data, whether personal or in regards to manuscript submissions or author services (in other words, keep reading to find out why we’re gathering data from you, what we’re doing with it, and what we’ll never do with it).
  • We use cookies on our website. Those cookies aren’t entirely necessary for the function of our website or the services we provide, but they help us to better serve you when it comes to deciding the future of RAD Writing and Mavguard Magazine.
  • Our website includes privacy controls, which affect how we process any personal data we receive. You can always “opt out” of supplying said data, by turning off cookies on your web browser (or having the cookie monster come eat them for you nom nom nom).
  • In this policy, “we,” “us,” and “our” refer to both RAD Writing and Mavguard Magazine.

How we use your personal data:

  • We may process usage data (i.e. geographical location, browser type and version, operating system, length of visit, referral source, page views and navigation paths, as well as timing, frequency, and pattern of service use, etc.), at any time. The source of this data is Squarespace and/or Google analytics, as well as PayPal, Stripe, and Square point of sale services. Any usage data gathered may be processed for the purposes of analyzing our website and/or services, and determining how better to serve the readers and authors we love. The legal basis for this processing is purely for the improving of said website and services.
  • You’re our source of data, whether it be account, profile, service, enquiry, customer relations, transaction, notification, correspondence, order placement, email marketing, and/or publication data and metadata. We get that data from cookies, forms on our website, and sales through the RAD Store. Said data may be processed for the purpose of website operations, ensuring our website and service security, maintaining backups, and/or communicating with you. All of this is done with consent, when you pass any information to us via the forms on our website or allow cookies in your web browser.
  • We may also process any of your personal data as identified in this policy, where necessary for legal claims, on the basis of our legitimate interest (namely, that we want to protect our own legal rights, your legal rights, and the legal rights of everybody else). The same may be said of insurance coverage, risk management, or the obtaining of professional advice for the betterment of the website or business as a whole. In addition, we may process your personal data for compliance with any legal obligation to which we are subject.
  • Please do not supply any other person’s personal data to us, unless we prompt you to do so.

How we provide your personal data to others:

  • We may disclose your personal data to any of our group of companies (subsidiaries, holding companies, and said holding company’s subsidiaries, etc.), only as we deem absolutely necessary and as is legally set out per the terms of this policy. At this time, the only companies we’re talking about are RAD Writing and Mavguard Magazine, but the policy will be updated when/if this ever changes to let you know who we’re working with.
  • We may disclose your personal data to our insurers and/or professional advisers, but only as is reasonably necessary for maintaining insurance coverage, managing risk, obtaining professional advice, or legal claims.
  • Our website is hosted by Squarespace, who provide our online e-commerce platform. Any data you provide is therefore store through Squarespace’s data storage, databases, and the general Squarespace application. Visit www.Squarespace.com for more information about their privacy policy and terms and conditions.
  • Financial transactions relating to www.RAD-Writing.com are handled by Stripe, PayPal, and/or Square. We share data with these providers only for the purposes of processing or refunding payments, along with complaints and queries relating to said payments and refunds. You can find information about their own privacy policies and practices at www.Stripe.com, www.PayPal.com, and www.SquareUp.com.
  • We will not give out your information to any other third party services without your express permission. We don’t like when companies do it to us, so we’ll never do it to you.
  • Understand that if you post any comments or user content to our website, any personally identifiable information you choose to provide may be read, collected, and used by other users of the website, as well as other third parties, for which, we are not responsible. We cannot guarantee that others will not make copies of information posted publicly on our website, nor information you choose to provide publicly.
  • In connection with our social media platforms, including but not limited to Twitter, Facebook, Instagram, and Google+, understand that in your interaction with such tools, any information you provide publicly will be publicly viewable, and that we have no control of any information shared outside our domain. Visit each company’s own privacy policies to view your rights in these areas. We are not responsible for information you choose to post via any social media platform.
  • In addition, we may disclose your information when necessary for legal purposes, in compliance with any legal obligation we may come under, in order to protect your interests or the interests of another person (not entity), or if you’ve violated our terms and conditions.

How we transfer your data internationally:

  • In case you didn’t know, we operate out of the United States of America. More specifically, we operate out of New Mexico.
  • We gather information on our website, from sources all over the world. Any such information will be gathered via cookies, forms on our website, or other specified means, and any such information will only be transferred under the circumstances listed above.
  • You acknowledge, however, that any data you give us may be available, via the internet, around the world. We, unfortunately, cannot prevent the use or misuse of such personal data by others, but we do ensure that the data we receive is only used in the ways we’ve specified herein. Be sure to check the privacy policies of every third party service used by RAD Writing & Mavguard Magazine (listed herein), to ensure your rights are being protected elsewhere as well. 

Retention and deletion of personal data:

  • Any personal data we process, for any purpose, won’t be kept any longer than necessary for said purpose. Check our terms and conditions for both RAD Writing and Mavguard Magazine to get a better idea of how long we’ll hang on to our information if you send in a submission. For author services, we retain your information for three years after the service has concluded, to ensure Uncle Sam doesn’t come after us if our accountants don’t file something properly.
  • In many cases, it’s not possible for us to specify the length of time your information will be retained (for instance, ongoing contracts for social media assistance, ghost writing, etc.).
  • We may also retain your personal information as is necessary for compliance in any legal obligations, to protect your interests or those of another person (not entity).

Amendments:

  • We may update this policy from time to time, by publishing a new version on our website. We recommend that you check this page occasionally, to ensure you’re happy with any changes we’ve made.
  • If you are already involved in an ongoing contract or have recently submitted a potential publication or query to us, we may notify you of significant changes, via email. If all we’ve done is clarify information or mildly modify this data, we trust you don’t want to read all this legal jargon again anyway, and we’ll leave you be.

Your rights:

  • As always, you have rights when it comes to your personal data. You have the right to access, rectify, or erase any data you’ve sent us. You also have the right to restrict or object to processing, the right to data portability, to complain to a supervisory authority, and, as always, the right to withdraw your consent.
  • You have the right to confirm whether or not we process your personal data, and what we are doing or have done with any information we’ve already gathered. If you want to know what we have, contact us and we’ll tell you.
  • You have the right to rectify any information we’ve gathered, and to complete any incomplete data about you.
  • In some circumstances, you have the right to have your personal data erased without delay. If your personal data is no longer necessary in relation to the purpose for which it was collected (i.e. your publishing contract has terminated more than six months prior, etc.), you withdraw consent-based processing, you object to processing, the processing is for direct marketing purposes (i.e. our newsletter, etc.), and/or the data was processed against the terms set forth in this policy, we can erase your data as soon as you request it. However, there are exclusions for exercising the right of freedom of information, for legal obligations, or the establishment or defense of legal claims.
  • In some circumstances, you also have the right to restrict how we process your personal information. If you contest the accuracy of said data, the processing is unlawful but you oppose erasure, we no longer need the information but you require personal information for legal claims, and if you have objected to processing but that objection is still pending verification, we can restrict how we process your information. Where we’ve restricted processing, we may still continue to store any information you’ve given us, however, we’ll only process it with your consent, for legal claims, the protection of other’s rights, or for reasons of public interest.
  • You have the right to object to our processing of information, and we’ll do what we can within all our rights to make sure we all go away happy. If you don’t want us to use your information, let us know as soon as possible.
  • If you believe that our use of your data infringes data security laws, you have the right to lodge a complaint where applicable.
  • The legal basis for our processing of your information is, of course, consent, and that the processing is necessary to fulfill a contract. You may exercise your rights in relation to your personal information by written notice to us, in the methods listed below.

About cookies, and what we use them for:

  • If you don’t know what a cookie is, it can be one of two things. A delicious sweet dessert that has nothing at all to do with this website, or an identifying file which is sent by a web server to a web browser, where it is stored by the browser. The identifier is then returned to the server each time the browser requests a page from said server (this is how websites like Google remember what pages you’ve clicked on in the past).
  • Cookies do not generally contain any information that personally identifies a user, however, personal information stored about you may be linked to information in and from cookies.
  • We may use cookies for authentication (so we know it’s you, next time you come to visit), status (to determine if you’re logged into our website), personalization (to store information about your preferences and to personalize your experience), security (an element in the protection of user accounts, including but not limited to preventing fraudulent use of login credentials), advertising (to help us show you things you’re interested in), and analysis (to aid in the performance of our website and services).
  • Any cookies gathered by us are gathered by our service providers, including but not limited to Squarespace Analytics and Google Analytics (contact us if you’d like the full list). Those cookies may be stored on your computer when you visit us online.
  • If you don’t want any cookie sharing (the cookie monster will be sad…), check your web browser for methods of blocking and deleting cookies.

Our details:

  • www.RAD-Writing.com and www.MavguardMagazine.com are owned and operated by RAD Writing, LLC, a registered publisher in the United States of America.
  • Our principal place of business is in Albuquerque, NM, and you may contact us through the contact form on our website or by emailing Kristina@RAD-Writing.com